To ensure the continued development of EvoKE, the Structure Group along with the Board has been working on having EvoKE become a legally recognised structure. Our EvoKE meeting in Split will see an important milestone towards achieving this goal – our first official election!
The first steps have already been taken. We now have a five-member Electoral Committee in place. The tasks of the Committee include announcing and organising elections, collecting letters of intent from candidates, counting votes and approving final voting results. And now we are launching the call for applicants for election to the EvoKE board.
Who can be a candidate?
All EvoKE members except current members of the Electoral Committee are eligible to stand for election.
Who can vote?
All EvoKE members are eligible to vote.
We will be using an online system to conduct these elections and each member will be able to vote just once.
How is the EvoKE Board structured?
The EvoKE Board consists of 7 members. These members are elected individually to the Board and will decide as a group who will be the President and the Treasurer.
You can find more information about the Board’s mission here.
Which positions are open for election?
We will be voting for 7 Board member positions, with no specified rank or designation within the board*.
These will be the seven people with the most votes (i.e. ranked 1 – 7 in the voting system)
Additionally, the group of seven people who received the next highest votes (i.e. ranked 8 – 14 in the voting system) will be elected as substitutes to replace any Board member that resigns over the course of their term. Substitutes will be chosen in the order of their ranking in the voting system.
*Any decisions about ranks and designations within the Board (e.g., President or Treasurer) will be made by the elected members post-election.
When will the elections take place:
This is the timeline for the elections. However, because this is the first time we are conducting the elections, there might be some deviations.
- 30th August : Launch the call for Board applications.
- 30th August to 13th September: During this time we will be accepting letters of intent from prospective candidates.
- 13th September, 5 PM Central European Time: Deadline to submit applications for board positions.
- 13th September to 16th September: The Electoral Committee will set up the ballot.
- 17th September to 23rd September, 5 PM Central European Time: Electronic voting. Each member will receive an email inviting them to cast their vote. Information about the prospective candidates will also be made available.
- 26th September: The newly elected board members (and substitutes) will be notified by email.
- 27th September 2019: The results will be announced to the EvoKE community!
What is the term of office?
Each Board member will be elected to a two-year term.
How can I nominate myself?
Please send a letter of intent to the Electoral Committee before 5 PM Central European Time on the 13th of September 2019.
The letter should not be more than 2 pages long and it should address the following ideas:
- A (very) brief introduction and biography, including first and last name, current position, and current institution.
- What does being engaged with EvoKE mean to you? (if you have been engaged with EvoKE – please make sure you tell us how you have done so.)
- What is your vision for EvoKE?
- Why are you interested in being an EvoKE board member?
- What do you hope to accomplish in your elected office to further the cause of EvoKE, and to achieve your vision of EvoKE?
- Do you have any other relevant information that makes you an ideal candidate? (e.g. experiences in civil society organisation, research/teaching experience etc)
Please note that this letter of intent will be made available to the entire EvoKE community during the voting period. Also, by submitting this letter you are committing to be listed on the ballot and to uphold the values and mission of EvoKE.
The letter should be sent to firstname.lastname@example.org by 13th September (5 pm Central European Time) at the latest.
What if I have some more questions about the elections?
Please feel free to reach out to the Electoral Committee at email@example.com